Enterprise-wide Property Information Management
Anyone responsible for estate management will be
well aware that there are a multitude of tasks, issues and legal
requirements that need dealing with on a regular basis.
Even with a small property portfolio there
is a significant amount of information that needs to be stored,
tracked and dealt with in a timely manner.
With ICON's Property Management Solution
companies have the chance to consolidate many disparate systems
and processes into one central organisation-wide system.
In many businesses important
property related information is held by different people, in
different departments, in different formats and in different
locations. Within larger organisations, property information is
often kept within bespoke or off-the-shelf systems, with no
function for sharing or linking information.
information causes a host of issues; duplication and conflict of
facts, uncontrollable document version control, difficulty
locating information, no central source of information, vital
deadlines are missed and non-compliance occurs.
Typical property issues:
How many properties do we own?
Where are they?
What is the phone number?
Which are leased?
What is the total rental income?
What is the rental income by region?
What is the floor area?
Which surveyor is responsible for it?
Where is the current CAD floor layout?
I need to see photographs of the entrance?
Let me see the opening day video.
Implementing the ICON System does not have to change
your business’s working practices or processes; the system can
be configured to replicate the way your business works, making
the transition to utilising the ICON System smooth and without
disruption. A phased implementation programme ensures user
confidence is built and up-front costs are nominal.
Any large company with a portfolio of
properties will face similar issues to those experienced by
ICON's existing clients before their implementation of the ICON
System; properties need managing and properties need
At the simplest level a company will need to
know information about its property portfolio. With the ICON
System all relevant information is held in one collaborative
central place with permissions based access to ensure the right
people see the right information.
Document handling is a
key part of the ICON System. Effective document handling ensures
information is readily available; a project manager might want
to view upcoming property projects, a facilities manager can
view which equipment items need replacing during a period of
time and whether compliance certification is current etc.
The ICON System allows reporting across the whole
property portfolio. Finding key dates, facts and figures is easy
for all users.