Design Specification Management System

Specifications for the design and fit-out of buildings have traditionally been held and communicated using paper-based manuals, or more recently, ‘electronic manuals’. These manuals are then distributed periodically to the parties responsible for implementing the design and specification on live projects.

Many organisations who have adopted some sort of on-line document management system, often find the system ends up being a ‘dumping ground’ where no-one coordinates new information or removes out-of-date files. The information is often presented as little more than directory structure and file list; the contents of which may not be obvious. Consequently, it is difficult for users to find what they are looking for and potentially damaging to a project, with different files giving conflicting information. A user cannot rely on the accuracy of the data available.

The ICON Solution

ICON’s Specification Management system overcomes these problems by effectively managing all changes to the information as they occur, meaning that the information is always current and users can establish and maintain confidence in it. It does this by adopting a ‘no duplication’ principle, meaning that when a piece of information changes, there is only one place to make the change, but the effect is apparent throughout the system.

The System also implements an elemental approach whereby information is entered into the system in small chunks, then presented in different ways to different audiences.

The System manages information relating to any aspect of the build and fit-out process. It works equally well with large or small quantities of data, as well as prescriptive or performance-based information.

Typically a Standards solution would include information relating to:

• Corporate Branding Guidelines

• Policy Documents (H&S, Environmental, Corporate Social Responsibility etc.)

• Typical Plans, Operational and Layout Guidelines, Design Guidelines

• Space Planning Guidelines, Area Schedules

• Construction and Shopfitting Details

• Engineering Services Specifications

• Signage Guidelines

• Comprehensive schedules for Equipment, Finishes, Doors & Ironmongery, Lighting, Signage etc.

• Room Datasheets

A unique feature of the system is ICON’s complementary support service that helps you to efficiently manage all aspects of your standards. After initially collating, rationalising, formatting and populating the system with your current information, we can then pass content management back to you or maintain and manage it on your behalf. See our services page for full details.